Office 365 vs. G Suite

By now, you’ve probably thought about how you can use cloud services to enhance your business and at the same time helping with cash flow. As part of your search, you started researching productivity software which led you to find Office 365 which is not so different from what you use now. Looking for a second opinion, you talk to a friend who is also a business owner but he says he swears by G Suite and his team can use anything else. Not knowing which one would be best for your company, you go back to researching. Hopefully, this article can help you make an informed decision!

Online or Offline

G Suite: With all G Suite products, you must be connected with the internet to use the products. If you aren’t connected, G Suite does save a cached version of your document which is automatically synced once you reconnect with the internet. While this is good if you are the only person working on a file, it doesn’t work well if you have a team working on it simultaneously. If team members are working on the same document simultaneously, the changes will be merged and synced once connection is reconnected

Office 365: Office 365 has options for both online only along with online and offline versions. Since Office 365 is not geared towards collaboration, you won’t have synchronization issues. However, you will need to be connected to the internet at least once every 30 days to keep full functionality.

Word Processing

G Suite: Compared to Microsoft Word, boasts collaboration over having many features. With Google Docs, you can have real-time document editing and sharing capabilities. No more checking in and checking out or overwriting someone else’s work. The downside being there are fewer features to work with and cannot do heavy document creation.

Office 365: With Office 365, you get all the features that you would get if you bought the retail version of Microsoft Word. It can handle make complex and large documents and has an interface that many people are familiar with. The downside is that it requires additional hardware or software to collaboration among team members.


G Suite: Similar to Google Docs, Google Sheet is a light-weight spreadsheet application. It is great for small amounts of data and can create graphs, calculate auto-fill sums, create maps, and convert simple data into meaningful insights.

Office 365: But if you are used to using spreadsheets to do serious number crunching, you’re better off with Microsoft Excel. It is made for complex spreadsheets and sizable data imports and exports.


G Suite: With G Suite Business, you get 1TB of cloud storage for mail and unlimited user access. The interface is simple and functional just like the personal version of Gmail.

Office 365: Microsoft’s email is familiar to most business people. The Outlook client is feature-heavy and can perform many tasks. However, the storage is limited to 50GB of mailbox storage (for Office 365 Business Essentials which feels the most similar to G Suite’s Business plan). If your machines aren’t in top shape, you may find that the desktop client is sluggish.


G Suite: Google’s version of instant messaging is Google Hangouts. It lets you do instant messaging, group chats, and has built-in screen sharing. Similar to the other G Suite products, it takes a minimalist approach compared to other collaboration products.

Office 365: Microsoft Teams is similar to Google Hangouts but brings more to the table. You’ll be notified if you are mentioned directly and can create multiple channels which anyone can join. For example, a CEO can create a channel for Marketing, Sales, or anything else. With Google Hangouts, you can only make group chats.


In the end, it depends on how your business and your team work. What may work for you might not work for another business. While Google comes out on top in terms of collaboration and ease of use, Microsoft beats Google with rich features and familiarity with most people. Call Business Data Services today at 913-239-0368 to schedule a meeting to learn more about how to get your company into the cloud!

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